Regular Board Meeting
Natomas USD
January 16, 2019 5:30PM
EDUCATION CENTER - BOARD ROOM
1901 Arena Blvd., Sacramento, CA 95834
Closed Session: 5:30 p.m. Open Session: 6:00 p.m.
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| NOTE: Open Session of Board Meetings are video recorded and available for viewing on the District's website at https://natomasunified.org/board-of-trustees/videos/. Those in attendance should expect that the recordings will capture all activity and discussions before, during, and after meetings. |
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| PROCEDURE: The Board of Trustees welcomes the public's participation at Board Meetings and has devoted time in the meeting for that purpose. The Board requests that you fill out a Public Comment card and turn it in to the Superintendent's Assistant. Your name will be called under the appropriate agenda item or Public Comment section of the agenda. Presentations from the public are limited to two (2) minutes regarding any item that is within the Board's subject matter jurisdiction. The Board shall limit the total time for public input on each item to 20 minutes. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. In addition, the Board may not take action on any item which is not on this agenda except as authorized by Government Code 54954.2. |
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| PROCEDURE: There are a number of exceptions to the requirement that the public business is done in public. The Legislature has articulated these exceptions because of public necessity for confidentiality or because an open disclosure would violate the privacy rights of an employee or a pupil. |
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| Angela Herrera, Associate Superintendent |
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| Shea Borges, Executive Director - School Leadership and Support |
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| Shea Borges, Executive Director - School Leadership and Support |
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| Shea Borges, Executive Director - School Leadership and Support |
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| Pamela Rothwell, President |
| Pamela Rothwell, President |
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| Brenda Borge, President |
| Brenda Borge, President |
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| PROCEDURE: The Board of Trustees welcomes the public's participation at Board Meetings and has devoted time in the meeting for that purpose. The Board requests that you fill out a Public Comment card and turn it in to the Superintendent's Assistant. Your name will be called under the appropriate agenda item or Public Comment section of the agenda. Presentations from the public are limited to two (2) minutes regarding any item that is within the Board's subject matter jurisdiction. The Board shall limit the total time for public input on each item to 20 minutes. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. In addition, the Board may not take action on any item which is not on this agenda except as authorized by Government Code 54954.2. |
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| Tom Anderson, Assistant Superintendent - Student Services and Support |
| Tom Anderson, Assistant Superintendent - Student Services and Support
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| The Board is asked to receive information regarding systems of Social Emotional Support. |
| In line with District Goal 4 of the Natomas Unified School District's Next 5 Strategic Plan to create a safe and welcoming learning environment where students attend and are connected to their schools, NUSD Student Services and Support will provide the Board with an update regarding the district's award-winning system of social emotion support (SES). |
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| Doug Orr, Associate Superintendent |
| Doug Orr, Associate Superintendent |
| The Board will be asked to receive a presentation regarding secondary school performance and progress levels from the California School Dashboard. |
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| Joel Rabin, Associate Superintendent |
| Joel Rabin, Associate Superintendent |
| The Board is asked to receive a presentation on Career Technical Education Increasing College/Career Readiness with a Long Term CTE Plan. |
| Staff will provide a brief history of the Natomas Unified CTE Pathways, identify how CTE can be a lever to increase College and Career Readiness, and share the planning that has gone into developing recommendations for the future of CTE in NUSD. |
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| William Young, Deputy Superintendent |
| William Young, Deputy Superintendent |
| CCS will present an update on contacts for the six month period, July 2018 - December 2018, and information about CCS cross-department work. |
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| PROCEDURE: Generally, routine items are approved by one motion without discussion. The Superintendent or Board member may request that an item be pulled from the Consent Agenda and voted on separately. |
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| Chris Evans, Superintendent |
| Chris Evans, Superintendent |
| The Board is asked to approve the December 12, 2018 Regular Board meeting minutes. |
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| Angela Herrera, Associate Superintendent |
| Angela Herrera, Associate Superintendent |
Classified Management New Hire: Lalanya Rothenberger, Executive Director, Effective: January 14, 2019
Certificated New Hires: Kendra Holcomb, Teacher, Natomas High School, Effective: November 15, 2018; Victoria Buendia, Teacher, Inderkum High School, Effective: December 3, 2018; Allison Taylor, Teacher, Natomas Pacific Pathways Prep Elementary - Special Education, Effective: November 29, 2018; Natalie Markus-Leidy, Teacher, H. Allen Hight Elementary School, Effective: November 27, 2018 Certificated Resignations: Fidel Zelaya, Teacher, Natomas Middle School, Effective: December 21, 2018; Hagen (Jeff) Fekete, Teacher, American Lakes School, Effective: December 31, 2018; Alberto Elizarraraz, Teacher, Bannon Creek School, Effective: December 20, 2018 Classified New Hires: Matthew Lieberman, Instructional Assistant II, 6.0 hours, Witter Ranch Elementary School, Effective: October 9, 2018; Pamela English, Playground Assistant, 2.0 hours, Bannon Creek School, Effective: December, 5, 2018; Michaela Williams, Playground Assistant, 2.5 hours, Heron School, Effective: December 3, 2018; Suman Prasad, Child Development Assistant, 7.0 hours, American Lakes School, Effective: December 4, 2018; Nancy Fuentes, Child Development Assistant, 7.0 hours, District Wide, Effective: December 13, 2018; Rosa Hernandez, Instructional Assistant I, 3.5 hours, Witter Ranch Elementary School, Effective: December 5, 2018 Classified Promotions: Lisa Richardson, Campus Safety Specialist I, 7.33 hours, Natomas Middle School to Campus Safety Specialist II, 8.0 hours, Inderkum High School, Effective: December 17, 2018 Classified Transfers: Teresa Villegas, Custodian, 8.0 hours, American Lakes School/Bannon Creek School to Custodian, 8.0 hours, Inderkum High School, Effective: December 17, 2018; Zasha Hodge, School Secretary II, 8.0 hours, Natomas Gateways Middle School to School Secretary II, 8.0 hours, Natomas Middle School, 8.0 hours, Effective: January 7, 2019 Classified Retirement: Kathleen Morgan, Library Media Technician II, 8.0 hours, Inderkum High School, Effective: December 31, 2018 Classified Resignations: Bonnie Corralejo, Bus Driver, 6.17 hours, Transportation, Effective: November 30, 2018; Brian Heinz, Warehouse Specialist I, 3.5 hours, Nutrition Services and Warehouse, Effective: December 27, 2018; Rebecca McGee, Instructional Assistant II, 6.0 hours, American Lakes School, Effective: November 30, 2018; Brittni Lytle, Instructional Assistant II, 6.0 hours, Jefferson School, Effective: December 7, 2018; Eliana Ramirez, Instructional Assistant II, 4.0 hours, American Lakes School, Effective: November 23, 2018; LaTricia Carter, Instructional Assistant II, 6.0 hours, Two Rivers Elementary, Effective: December 24, 2018 Certificated Substitute New Hires: Vincent Hardy, Effective: November 15, 2018; Kellie Luber, Effective: November 27, 2018; Ashley Robinson, Effective: November 27, 2018; Samuel Pacheco, Effective: November 27, 2018; Joseph Bassett Jr., Effective: November 29, 2018; Alexandra Chan, Effective: December 4, 2018; John Eberl, Effective: December 6, 2018; Daniel Charlton, Effective: December 11, 2018; Cindy Friday-Beeman, Effective: December 11, 2018 Classified Substitute New Hires: Manisha Chauhan, Effective: November 27, 2018; Samah Almozan, Effective: November 27, 2018; Ernest Rodriguez, Effective: November 29, 2018; Bhinder Dhanoa, Effective: November 29, 2018; Monica Leeper, Effective: December 3, 2018; Denise Hernandez, Effective: December 4, 2018; Alondra McGuire, Effective: December 4, 2018; Fatemeh Nasaei, Effective: December 4, 2018; Erica Oliver, Effective: December 6, 2018; Nayeli Perez Solares, Effective: December 6, 2018 Classified Substitute Resignations: Audrey Severy, Effective: November 28, 2018; Amanda Sylvester, Effective: December 3, 2018; Peter Butler, Effective: December 3, 2018 Certified Substitute Resignations: Pame Bates, Effective: November 30, 2018; Sherry Williams, Effective: December 3, 2018; Brian Buckner, Effective: December 3, 2018 Certificated Substitute Dismissal: Employee No. 8809, Effective: December 17, 2018 |
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve the Payroll and Claims for November 2018. |
| This item appears regularly and shows the total payroll and warrants issued. The individual funds’ warrant registers and expenditure summaries are attached. |
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Nov 2018 Fund Report
Nov 2018 Warrant Registers
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to accept donations as submitted. |
| The District strongly advocates educational partnerships. We appreciate and recognize the following individuals for being part of our team and thank them for their generosity. Jefferson School received $76 in donations from Wells Fargo Bank through the Community Support Campaign and Educational Matching Gift Program; and $297.76 from ASD.com. H. Allen Hight School received a $100 donation from Genevieve Ridgeway for books. |
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| Doug Orr, Associate Superintendent |
| Doug Orr, Associate Superintendent |
| The Board is asked to approve the revisions to Board Policy / Administrative Regulation 1312.3 - Uniform Complaint Procedures and Board Policy 5146 - Married/Family/Pregnant/Parenting Students. This first reading revision was approved at the December 12, 2018 Regular Board Meeting. The attached documents include all revisions approved at the first reading. |
| CDE has reviewed our recently approved Board Policy 1312.3 on Uniform Complaint Procedures, and they pointed out a minor revision that they are requiring to be revised or it will be considered a finding of non-compliance.
CDE also reviewed our Board Policy 5146 Married/Pregnant/Parenting Students and have pointed out that our policy including the title should include language referencing family. Additionally, we have updated our policy to align with the FPM instrument EE 03: Marital and Parental Status.
By approving the attached required revisions, the District will have taken the required corrective action within the allowable FMP time frame so as to prevent a finding of non-compliance. The changes are reflected in the attached second reading documents. |
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1312.3 BP/AR Uniform Complaint Procedures - Second Reading 1/16/19
5146 BP Married/Family/Pregnant/Parenting Students - Second Reading 1/16/19
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| Doug Orr, Associate Superintendent |
| Doug Orr, Associate Superintendent |
The Board is asked to approve the October 1, 2018 through December 31, 2018 Quarterly Williams Report.
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| As a result of the Williams v. State of California case in 2000, districts are required to report to the local county offices of education: the overall condition of school facilities, the number of teacher misassignments and the availability of textbooks or instructional materials.
Our District is required to submit quarterly reports to the Sacramento County Office of Education on the number of Williams Uniform Complaints filed with our District in the three areas previously listed. For the period of October 1, 2018 through December 31, 2018, no complaints were filed for sufficiency of textbooks and emergency of school facilities. There were two complaints in the area of vacancy or misassignment of teachers. The items were investigated and have been resolved. |
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve amendments to Resolution No. 18-15, 2018-19 Certification of District Signatures. |
| The Board approved Resolution 18-15 Certification of District Signatures on June 6, 2018. This update amends the Resolution to include recent changes such as new hires, resignations, and name or title changes. The list is updated to verify signatures of persons authorized to sign District documents and orders drawn on District funds. Resolution 18-15 is amended to include the addition of Board Trustee Jag Bains, Executive Director of Facilities & Strategic Planning, Lalanya Rothenberger and Assistant Superintendent Tom Anderson; title changes for Angela Herrera and Joel Rabin; and removal of former employees. This update also includes the addition of a section for California State Preschool Program contracts and transactions. |
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Amended Resolution 18-15 - Update 2018-19 District Signatures
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve a lease with Williams Scotsman, Inc. for relocatable classroom leasing at Inderkum High School. |
| A new Public Safety Pathway Career Technical Education program will begin in the 2019-20 school year at Inderkum High School. In order to provide a space for this expansion, portable classrooms must be installed. Three companies provided quotes for the leasing of relocatable classrooms. Williams Scotsman provided the lowest lease rate with the best value in the amount of One Hundred Twenty Four Thousand Five Hundred Six Dollars and Seventy Two Cents ($124,506.72) for a twenty four (24) month lease. |
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Natomas USD Quote 951727
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve Amendment No. 1 to the Architectural Services Agreement with BCA Architects for the Jefferson Modernization project. |
| On October 25, 2017, an agreement with BCA Architects was approved in the amount of $780,000. This fee was based on a construction cost estimate of $6.4 million. The project Guaranteed Maximum Price was awarded at $8,152,244. The construction contract also included approximately $400,000 in change orders. Architect contracts are a sliding scale based on the construction cost. Due to the increase in the construction cost BCA has submitted Amendment No. 1 in the amount of $183,000. With approval of Amendment No. 1 the full agreement value will be $963,000. |
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Amendment No. 1 BCA - Jeff
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve Change Order No. 1 with Geocon Consultants, Inc. for the Jefferson Modernization Project. |
| On June 6, 2018 the Board approved an agreement with Geocon Consultants, Inc. for special inspection services for the Jefferson Modernization project, in the amount of Seventeen Thousand Nine Hundred Eighty Dollars ($17,980). Change Order No. 1, in the amount of Three Thousand Fifty-Five Dollars ($3,055) addresses the additional testing and inspections required for earthwork testing and observation, and observation of epoxy concrete anchor installation. With the addition of Change Order No. 1, the full contract value will be Twenty-One Thousand Thirty-Five Dollars ($21,035). |
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Change Order No. 1 Geocon - Jeff Mod
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to ratify a contract with Mark III Construction, Inc. for fire alarm repair work at Jefferson School. |
| Connectivity issues were identified when the fire alarm system in the existing portables was connected to the fire alarm system installed during the modernization of the main campus classrooms. A contract with Mark III Construction, Inc. was entered into in the not to exceed amount of Fifty Thousand Dollars ($50,000.00) in order to quickly identify, repair and connect the portable fire alarm system. |
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Mark III Emergency Contract Fire Alarms Jefferson
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve an agreement for DSA Inspector of Record services for the Paso Verde permanent site. |
| Inspection services are required by the Division of the State Architect (DSA). The DSA inspector of record will monitor the installation of all materials and labor performed to assure it is in compliance with the DSA approved documents.
A.P. Construction Services has provided a proposal in the amount of Two Hundred Forty Thousand Dollars ($240,000) to perform the DSA Inspector of Record services. |
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Paso Verde K-8 DSA Agreement
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve a lease with Williams Scotsman, Inc. for relocatable classroom leasing at the Paso Verde interim site. |
| Paso Verde Interim will expand in the 2019-20 school year. The campus will require three additional classrooms to house additional grade levels. Three companies provided quotes for the leasing of three relocatable classrooms. Williams Scotsman provided the lowest lease rate with the best value in the amount of Eighty Two Thousand Nine Hundred Seventy Six Dollars and Forty Cents ($82,976.40), for a twenty four (24) month lease. |
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Lease Agreement PV
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve Amendment No. 3 to the Architectural Services Agreement with Lionakis for Paso Verde permanent site. |
| On June 21, 2017 an Architectural Services Agreement with Lionakis for the Paso Verde permanent site was approved in the amount of Two Million Three Hundred Five Thousand Three Hundred Dollars ($2,305,300.00). Amendment No. 1, in the amount of Three Hundred Forty Thousand Dollars ($340,000.00), was approved on October 25, 2017, and added the design of offsite improvements to the agreement. Amendment No. 2, in the amount of Fifty-Five Thousand Dollars ($55,000.00), added Building Commissioning to the agreement. The 2016 California Energy Code, Section 120.8 identifies building commissions as requirement for all new construction.
Amendment No. 3 in the amount of Sixty-Four Thousand Dollars ($64,000.00), incorporates sub consultant services for reassessment of the property site for airport flight impact, mapping of easements and participation in bi-weekly development meetings. With the approval of Amendment No. 3, the full contract value will be to Two Million Seven Hundred Sixty-Four Thousand Three Hundred Dollars ($2,764,300.00). |
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Amendment NO. 3
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| Shea Borges, Executive Director - School Leadership and Support |
| Shea Borges, Executive Director - School Leadership and Support
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| The Board is asked to approve the Stipulated Expulsion agreement for Student No. 2018-2019 F. |
| Student No. 2018-2019 F violated the following Education Codes: 48915(a)(1)(E), 48900(a)(1) and 48900(a)(2). |
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| Shea Borges, Executive Director - School Leadership and Support |
| Shea Borges, Executive Director - School Leadership and Support
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| The Board is asked to approve the Stipulated Expulsion agreement for Student No. 2018-2019 G. |
| Student No. 2018-2019 G violated the following Education Codes: 48915(a)(1)(E), 48900(a)(1) and 48900(a)(2). |
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| Shea Borges, Executive Director - School Leadership and Support |
| Shea Borges, Executive Director - School Leadership and Support
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| The Board is asked to approve the Stipulated Expulsion agreement for Student No. 2018-2019 H.
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| Student No. 2018-2019 H violated the following Education Codes: 48915(c2), 48915(a)(1)(B), 48900(b), 48900(a)(1) and 48900(k). |
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| Javetta Cleveland, Deputy Superintendent |
| Javetta Cleveland, Deputy Superintendent |
| Sections 15106 and 15270(a) of the California Education Code (the “Education Code”) establish a limit on the total principal amount of debt that the District may have outstanding at any time, being 2.50% of the total assessed value of all taxable real property within the boundaries of the District (the “Bonding Capacity”). Section 33050 of the Education Code authorizes the State Board of Education (the “SBE”) to waive certain provisions of the Education Code following a public hearing and an application by a school district. The District plans to submit a waiver request to the SBE, increasing the Bonding Capacity to 3%, so that bonds authorized by the voters of the District may be issued, allowing the District to continue its bond construction program, providing necessary facilities and equipment to students and teachers. If a waiver is not enacted, bond funding would be delayed causing significant escalation costs and delays in project delivery. The Measure L tax levies are projected to remain under the $60 per $100,000 of assessed value limitation, consistent with the original projection prior to the election. A SBE waiver was utilized for the Measure J Bond. |
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| PROCEDURE: Formal action is required on each item which frequently includes discussion prior to the motion. Time is given for public comments. |
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| Javetta Cleveland, Deputy Superintendent |
| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve Resolution No. 19-01, Canvassing the Results of a General Obligation Bond Election held on November 6, 2018. |
| Resolution No. 19-01 approves the Canvass and Statement Results and Certificate of Election, that 55% or more of the votes were cast in favor of Bond Measure L in the election held on November 6, 2018 in Sacramento County.
Measure L was passed by voters with 68% approval. |
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Resolution 19-01 Approving Canvassing Results
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| Javetta Cleveland, Deputy Superintendent |
| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve Resolution No. 19-02, Making a Determination to Submit a Waiver Request to the California Board of Education with respect to certain provisions of the Education Code relating to the issuance of general obligation bonds, and approving related documents and actions. |
| Resolution No. 19-02 authorizes the Superintendent to proceed with the application process for a State Board of Education (SBE) waiver that will allow the District to increase its bonding capacity from 2.5% of the assessed value to 3%. This waiver, if approved by the SBE, will help address several Facility Master Plan projects sooner. The Measure L tax levies are projected to remain under the $60 per $100,000 of assessed value limitation, consistent with the original projection prior to the election. |
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Resolution 19-02 SBE Waiver
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| Javetta Cleveland, Deputy Superintendent |
| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| The Board is asked to approve the quarterly update to the pre-qualified bidder list. |
| History:
1) California Assembly Bill 1565 (AB 1565) states that if the governing board of the district uses funds received pursuant to the Leroy F. Greene School Facilities Act of 1998 for contracts totaling $1,000,000, that the governing board of the district shall require perspective bidders to complete and submit, to the board of the district, a standardized pre-qualification questionnaire and financial statement. This pre-qualification questionnaire must meet the minimum requirements set forth by the Department of Industrial Relations for pre-qualification.
2) Administrative Regulation AR 3311 and Public Contract Code state that the district may establish a procedure for prequalifying bidders on a quarterly basis and may authorize that pre-qualification be considered valid for up to one calendar year following the date of the initial pre-qualification.
Through an online application process, interested bidders have submitted their pre-qualification applications for consideration. Applications have been reviewed by staff, and the attached pool of pre-qualified bidders is recommended for approval.
Once eligible bidders have been notified of their approval by NUSD, their approval can be renewed annually via the same online process. The pre-qualification process remains open throughout the year and eligible bidders seeking to be added to the pool will be presented to the Board for approval on a quarterly basis. |
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4th Quarter Update Pre Qual List
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| Doug Orr, Associate Superintendent |
| Superintendent Recommends Approval
Doug Orr, Associate Superintendent |
| The Board is asked to receive information and approve the English Learner reclassification requirements. |
| Due to the change of assessments for the state of California, from California English Language Development Test (CELDT) to the English Language Proficiency Assessment of California (ELPAC) we will update the Board on the Reclassification criteria. |
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| Doug Orr, Associate Superintendent |
| Superintendent Recommends Approval
Doug Orr, Associate Superintendent |
| The Board is asked to approve Resolution No. 19-03, reduction in days of operation of the California State Preschool Program (CSPP) due to a major health and safety hazard. |
| Natomas Unified School District was unable to operate the California State Preschool Program (CSPP) on November 16, 2018 due to circumstances beyond the control of NUSD. The Sacramento County Public Health department determined that the smoke from the Butte County Camp Fire caused an imminent major health and safety hazard for all. The Sacramento Metropolitan Air Quality Management District in conjunction with Sacramento County Public Health advised residents to take precautions by staying indoors, keeping windows closed and to minimize outdoor activities. NUSD reduced the operation of CSPP by one day without reduction of staff through layoff's or unpaid furloughs. All expenses were still incurred even without operation. |
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Resolution 19-03 PK Day Reduction
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Published: January 11, 2019, 4:11 PM
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