Regular Board Meeting
Natomas USD
April 11, 2018 5:45PM
EDUCATION CENTER - BOARD ROOM
1901 Arena Blvd., Sacramento, CA 95834
Closed Session: 5:45 p.m. Open Session: 7:15 p.m.
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| NOTE: Open Session of Board Meetings are video recorded and available for viewing on the District's website at https://natomasunified.org/board-of-trustees/videos/. Those in attendance should expect that the recordings will capture all activity and discussions before, during, and after meetings. |
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| PROCEDURE: The Board of Trustees welcomes the public's participation at Board Meetings and has devoted time in the meeting for that purpose. The Board requests that you fill out a Public Comment card and turn it in to the Superintendent's Assistant. Your name will be called under the appropriate agenda item or Public Comment section of the agenda. Presentations from the public are limited to two (2) minutes regarding any item that is within the Board's subject matter jurisdiction. The Board shall limit the total time for public input on each item to 20 minutes. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. In addition, the Board may not take action on any item which is not on this agenda except as authorized by Government Code 54954.2. |
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| PROCEDURE: There are a number of exceptions to the requirement that the public business is done in public. The Legislature has articulated these exceptions because of public necessity for confidentiality or because an open disclosure would violate the privacy rights of an employee or a pupil. |
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| Kristen Rocha - Natomas Teachers Association
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| Angela Herrera, Assistant Superintendent |
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| William Young, Deputy Superintendent
Doug Orr, Associate Superintendent |
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| William Young, Deputy Superintendent
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| Carol Swanson, Assistant Superintendent - School Leadership and Support |
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| Carol Swanson, Assistant Superintendent - School Leadership and Support |
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| Talitha Blizzeard, President |
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| PROCEDURE: The Board of Trustees welcomes the public's participation at Board Meetings and has devoted time in the meeting for that purpose. The Board requests that you fill out a Public Comment card and turn it in to the Superintendent's Assistant. Your name will be called under the appropriate agenda item or Public Comment section of the agenda. Presentations from the public are limited to two (2) minutes regarding any item that is within the Board's subject matter jurisdiction. The Board shall limit the total time for public input on each item to 20 minutes. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. In addition, the Board may not take action on any item which is not on this agenda except as authorized by Government Code 54954.2. |
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| William Young, Deputy Superintendent |
The Board is asked to receive information from Fairbank, Maslin, Maullin, Metz & Associates (FM3) representatives on methodology and results related to a voter opinion survey regarding a possible bond measure.
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| PROCEDURE: Generally, routine items are approved by one motion without discussion. The Superintendent or Board member may request that an item be pulled from the Consent Agenda and voted on separately. |
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| Chris Evans, Superintendent |
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| Angela Herrera, Assistant Superintendent |
| Administrative New Hire: Josh Harris, Assistant Superintendent, Effective: February 15, 2018; David Rodriguez, Assistant Superintendent, Effective March 7, 2018
Administrative Transfer and Designation (Contract transition to Management Salary Schedule): Heather Garcia, from Associate Superintendent to Assistant Superintendent, Effective: April 1, 2018
Administrative Promotion: Amreek Singh, from Elementary Principal to Director, Effective: December 12, 2017
Classified Management Promotion: Christina Huth, from Executive Administrative Assistant to the Superintendent to Coordinator III, Effective: March 1, 2018
Certificated New Hires: Tasia Perry, Teacher, Inderkum High School, Effective: February 21, 2018; Kelsey McGoldrick, Speech Language Pathologist, Effective: February 23, 2018; Lana Forte, RSP Teacher, American Lakes School, Natomas Gateways Middle School, Effective: March 15, 2018
Certificated Leave of Absence Approvals: Lisa Stubenrauch, Teacher,1.0 FTE, Inderkum High School, Effective: August 8, 2018; Megan Louis, Psychologist, .25 FTE, Effective: August 8, 2018; Jeremy Greene, Psychologist, 1.0 FTE, August 8, 2018
Classified New Hires: Kirsten Cosby, Instructional Assistant III, 8.0 hours, Special Education, Effective: February 23, 2018; Jason Strom, Bus Driver, 6.0 hours, Transportation Department, Effective: February 23, 2018; Tamarcus Cox, Custodian, 8.0 hours, Natomas High School, Effective: February 26, 2018; Deboral Daniel, Instructional Assistant I, 3.5 hours, H. Allen Hight, Effective: March, 2, 2018; LukAnte McDougle, Bus Driver, 6.0 hours, Transportation Department, Effective: March 7, 2018; Alejandra Alcantar, Playground Assistant, 2.0 hours, Witter Ranch Elementary School, Effective: March, 9, 2018; Natasha Edwards, Food Services Assistant I, 3.5 hours, Paso Verde School, Effective: March 13, 2018; Yvette Couvson, Instructional Assistant II, 6.0 hours, H. Allen Hight Elementary School, Effective: March 15, 2018; Rayna Zurkic, Instructional Assistant II, 6.0 hours, Natomas Charter School STAR Academy, Effective: March 15, 2018
Classified Transfers: Debra Crosson, Instructional Assistant II, 6.0 hours, H. Allen Hight Elementary School to Two Rivers Elementary School, Effective February 26, 2018; Kari Rodriguez, Playground Assistant, 2.0 hours, Bannon Creek School to Paso Verde School; Consuelo Delgado, Food Service Assistant I, 2.5 hours, Inderkum High School to Food Service Assistant I, 3.5 hours, Inderkum High School, Effective: March 12, 2018
Classified Promotions: Kiara Cummins, Playground Assistant, 2.0 hours, Heron School to Instructional Assistant 3.5 hours, Heron School, Effective March 21, 2018; Alesha Smith, Playground Assistant 2.58 hours, H. Allen Hight to Instructional Assistant I, 3.5 hours, Jefferson Elementary, Effective March, 19, 2018; Shawn Ripley, Instructional Assistant II, 6.0 hours, Two Rivers Elementary to Library Media Tech I, 6.0 hours, Two Rivers Elementary, Effective February, 22, 2018
Classified Resignations: Natalya Dovbush, Accounting Technician III, 8.0 hours, Education Center, Effective: March 9, 2018; Anthony Stokes, Playground Assistant, 2.0 hours, Jefferson School, Effective March 2, 2018; Terrel Swain, Playground Assistant, 2.5 hours, Heron School, Effective February 9, 2018
Classified Retirement: Leticia Lujan, Custodian, H. Allen Hight Elementary School, 8.0 hours, Effective May, 15, 2018
Classified Substitute Termination: Employee No. 8181, Effective: March 14, 2018
Certificated Substitute Terminations: Employee No. 8305, Effective: March 15, 2018; Employee No. 8447, Effective: March 16, 2018 |
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| Javetta Cleveland, Deputy Superintendent |
| The District strongly advocates educational partnerships. We appreciate and recognize the following individuals for being part of our team and thank them for their generosity. Mental Health & Homeless Education received a $100 donation from Adventure Christian Church of North Natomas, and $300 from Raul Ramirez through the PG&E Matching Fund program. Heron School received a $20,564.70 donation from the Heron PTSA for purchase of Chromebooks. Natomas Gateways Middle School and Natomas High School share a $10,000 donation from Amazon supporting STEM instruction. Natomas High School received $496 from Elaine Ancheta through the PG&E Matching Fund program. Inderkum High School received assorted digital camera lenses and accessories valued at $1,000 from Kim Dalke, and Canon Cameras from Sue Thompson valued at $200. |
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
| As a result of the Williams vs. State of California case in 2000, districts are required to report the local county office of education: the overall condition of school facilities, the number of teacher misassignments and the availability of textbooks or instructional materials. Our District is required to submit quarterly reports to the Sacramento County Office of Education on the number of Williams Uniform Complaints filed with our District in the three areas previously listed. For the period of January 1,2018 through March 31, 2018, there were not compliance issues in the following areas:
Sufficiency of Textbooks
Emergency of school facilities issues
Vacancy or misassignments of teachers |
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
| An in-depth description regarding the new course is attached as part of this Board item. This course may be offered at one or all secondary school sites; however, course approval does not guarantee additional FTE or fund allocation. The following course will be submitted to the Board for review:
Broadcast Media III |
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Broadcast Media III
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| Javetta Cleveland, Deputy Superintendent |
| Staff recommends extending the contract with Crowe Horwath LLP to perform the June 30, 2018 independent audit for $50.000, with the option of renewing for 2 additional fiscal years. The rate for 2019 remains at $50,000 and the rate for 2020 increases to $51,000. The audit firm has conducted the District's annual audit for years 2011 through 2017 at the rate of $48,500. The services provided will include the audit of the District's Financial Statements and issuing the Independent Auditor's Report. Staff also recommends extending a one-year contract with Crowe Horwath LLP to provide services with the preparation of the GASB 34 closing entries for the year ending June 30, 2018. The fee is $2,750. Both contracts are attached. |
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Crowe Horwath Engagement 2018 GASB 34
Crowe Horwath Engagement 2018, 2019, 2020
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| Chris Evans, Superintendent |
| The District and Target Excellence (“Contractor”) entered into contracts on or about August 4, 2017 for After School Education and Safety Program (“Contracts”). The Contracts authorize the Board to terminate the Contracts for “Good Cause”. Administration is directed to notify Contractor that the contracts are terminated for good cause and to ensure Contractor ceases operations no later than May 25, 2018. |
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| Chris Evans, Superintendent
REVISED: BP/AR 0420.4 - Charter School Authorization; BP 1325 - Advertising and Promotion; BP 3100 - Budget; BP 4119.21 - Professional Standards; BP/AR 4200 - Classified Personnel; BP 5144 - Discipline; BP/AR 5144.1 - Suspension and Expulsion/Due Process; AR 5148.2 - Before/After School Programs; BP 6146.1 - High School Graduation Requirements; BP 6173.2 - Education of Children of Military Families NEW: AR 3517 - Facilities Inspection; AR 4144 - Complaints DELETED: BP/AR 6162.52 - High School Exit Examination |
| The attached policies and administrative regulations were on the March 28, 2018 Regular Board meeting agenda for first reading and incorporate all revisions. |
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DELETED
NEW
REVISED
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| Doug Orr, Associate Superintendent |
| Campbell Keller has provided proposals for the purchase of seventh and eighth grade furniture for the grade level expansions at American Lakes and Bannon Creek. Each school will receive furniture for five seventh and eighth grade classrooms. The cost for furniture at each site is Seventy Three Thousand One Hundred Forty Six Dollars and Forty Eight Cents ($73,146.48). Natomas Unified may purchase with Campbell Keller through a piggyback contract with Los Rios Community College District.
In 2014 Los Rios Community College District solicited proposals for District wide Furniture and Related Services. Campbell Keller was awarded the bid. Natomas Unified School District may piggyback on the approved bid in accordance with Public Contract Code Section 20118. Purchasing through contracts issued by various state agencies within the State of California will save administrative time and expense, provide favorable pricing, and will be in the best interests of the District. |
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American Lakes Furniture Proposal
Bannon Creek Furniture Proposal
Los Rios Furniture Contract Bid - Campbell Keller Award
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| Doug Orr, Associate Superintendent |
| Change Order No. 13 revised ten (10) contract items resulting in an additive change order in the amount of Sixty Nine Thousand Four Hundred Eighty Five Dollars and Twenty Cents ($69,485.20) (1.35% of the construction contract).
With the addition of Change Order No. 13, the total construction contract value is Five Million Seven Hundred Six Thousand Eight Hundred Ninety Five Dollars and Seventy Nine Cents ($5,706,895.79).
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Change Order No. 13 Bobo
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| Doug Orr, Associate Superintendent |
| On July 19, 2017 a contract with Noresco, LLC was approved in the amount of Two Hundred Forty Eight Thousand Seven Hundred Ninety Seven Dollars ($248,797.00), for Proposition 39, Clean Energy Jobs Acts projects at Leroy Greene Academy. No change orders were issued and the final contract value was Two Hundred Forty Eight Thousand Seven Hundred Ninety Seven Dollars ($248,797.00).
In order to close out the contract and contract payments, a Notice of Completion must be approved for this project. As required to begin the lien period, the Notice of Completion will be filed with the County of Sacramento post Board approval. |
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Notice of Completion LGA Prop 39
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| Doug Orr, Associate Superintendent |
| Change Order No. 6 revised one (1) contract item resulting in an additive change order in the amount of Sixty Six Thousand Nine Hundred Eighty One Dollars and Seventy One Cents ($66,981.71) (1.14% of the construction contract).
With the addition of Change Order No. 6, the total construction contract value is Six Million Two Hundred Ninety Three Thousand Nine Hundred Twenty One Dollars and Sixty Eight Cents ($6,293,921.68). |
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Boldt Change Order No. 6
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| Doug Orr, Associate Superintendent |
| A contract with Mason Donaldson was approved on June 7, 2017 in the amount of Seventy Thousand Forty Dollars ($70,040.00) Additional inspection hours are required due to unusually low temperatures extending the finish work on the building. A proposal has been provided for the additional hours required to complete inspection of the project in the amount of Ten Thousand Two Hundred Eighty Five Dollars ($10,285.00). |
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DSA Inspector NP3 Add Services
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| Doug Orr, Associate Superintendent |
| Change Order No. 15 revised two (2) contract items resulting in an additive change order in the amount of Eighteen Thousand Three Hundred Thirty Nine Dollars and Twenty Two Cents ($18,339.22) (0.06 percent of the construction contract).
With the addition of Change Order No. 15, the total construction contract value is Twenty Nine Thousand Seven Hundred Seventy Two Thousand Four Hundred Ninety Three Dollars and Forty One Cents ($29,772,493.41).
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Change Order No. 15 Arntz
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| Doug Orr, Associate Superintendent |
| Proposals were solicited from the NUSD approved pool of architects for painting projects at H. Allen Hight, Natomas Middle School and Natomas Charter School. BCA provided the most comprehensive proposal and competitive fee in the amount of Twenty Nine Thousand Four Hundred Forty Dollars ($29,440.00). |
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Architecture Agreement Painting Projects
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| Carol Swanson, Assistant Superintendent - School Leadership and Support |
| Student No. 2017-2018 HH violated the following Education Codes: 48900(a)(1) and 48900(a)(2).
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| Carol Swanson, Assistant Superintendent - School Leadership and Support |
| Student No. 2017-2018 II violated the following Education Codes: 48900(a)(1) and 48900(a)(2). |
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| PROCEDURE: Formal action is required on each item which frequently includes discussion prior to the motion. Time is given for public comments. |
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| Superintendent Recommends Approval
Doug Orr, Associate Superintendent |
| History:
1) California Assembly Bill 1565 (AB 1565) states that if the governing board of the district uses funds received pursuant to the Leroy F. Greene School Facilities Act of 1998 for contracts totaling $1,000,000, that the governing board of the district shall require perspective bidders to complete and submit, to the board of the district, a standardized pre-qualification questionnaire and financial statement. This pre-qualification questionnaire must meet the minimum requirements set forth by the Department of Industrial Relations for pre-qualification.
2) Administrative Regulation AR 3311 and Public Contract Code state that the district may establish a procedure for prequalifying bidders on a quarterly basis and may authorize that pre-qualification be considered valid for up to one calendar year following the date of the initial pre-qualification.
Through an online application process, interested bidders have submitted their pre-qualification applications for consideration. Applications have been reviewed by staff, and the attached pool of pre-qualified bidders is recommended for approval.
Once eligible bidders have been notified of their approval by NUSD, their approval can be renewed annually via the same online process. The pre-qualification process remains open throughout the year and eligible bidders seeking to be added to the pool will be presented to the Board for approval on a quarterly basis.
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First Quarter Pre-Qualification Update 2018
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| Superintendent Recommends Approval
Angela Herrera, Assistant Superintendent - Human Resources |
| The certificated employees of the Natomas Unified School District perform services which are vital to the educational process and are recognized in the attached resolution.
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Resolution No. 18-12, Day of the Teacher
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| Superintendent Recommends Approval
Angela Herrera, Assistant Superintendent - Human Resources |
| The classified employees of the Natomas Unified School District perform services which are vital to the educational process and are recognized in the attached resolution.
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Resolution No. 18-13, Classified School Employee Week
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| Superintendent Recommends Approval
Carol Swanson, Assistant Superintendent - School Leadership and Support |
| The school nurses perform services which are vital to the educational process and are recognized in the attached resolution. |
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Resolution No. 18-14 National School Nurse Day
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| Superintendent Recommends Approval
Kamaljit Pannu, Assistant Superintendent - Safety and Operations |
| Due to the hail storm on February 26, 2018 numerous classrooms and portables were severely damaged, requiring immediate action. Restoration Management Company has completed the required mitigation services at American Lakes School and is prepared to begin emergency reconstruction and permanent repair work.
The Board is asked to approve the contract with Restoration Management Company in accordance with Emergency Actions under Board Policy 3311.1(a). This section of Board Policy allows the District to award a contract when an emergency necessitates immediate repair. The contract for emergency reconstruction and permanent repair work at American Lakes School is attached.
Emergency Reconstruction Contract- $258,611.18. |
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ALS Reconstruction and Repair Contract
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| Superintendent Recommends Approval
Kamaljit Pannu, Assistant Superintendent - Safety and Operations |
| Due to the hail storm on February 26, 2018 numerous classrooms and portables were severely damaged at these 3 schools, requiring immediate action. The Safety and Operations department contacted Restoration Management Company to immediately initiate emergency water mitigation services to prevent further damage to our school facilities.
The Board is asked to ratify emergency service agreements with Restoration Management Company in accordance with Emergency Actions under Board Policy 3311.1(a). This section of Board Policy allows the District to award an emergency service agreement when an emergency necessitates immediate repair.
Cost of emergency mitigation services: American Lakes School-$204,992.50, Bannon Creek School-$135,000, Natomas High School-$320,000. |
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Emergency Service Agreements
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Published: April 6, 2018, 3:16 PM
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