Regular Board Meeting
Natomas USD
June 20, 2018 5:15PM
EDUCATION CENTER - BOARD ROOM
1901 Arena Blvd., Sacramento, CA 95834
Closed Session: 5:15 p.m. Open Session: 8:15 p.m.
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| NOTE: Open Session of Board Meetings are video recorded and available for viewing on the District's website at https://natomasunified.org/board-of-trustees/videos/. Those in attendance should expect that the recordings will capture all activity and discussions before, during, and after meetings. |
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| PROCEDURE: The Board of Trustees welcomes the public's participation at Board Meetings and has devoted time in the meeting for that purpose. The Board requests that you fill out a Public Comment card and turn it in to the Superintendent's Assistant. Your name will be called under the appropriate agenda item or Public Comment section of the agenda. Presentations from the public are limited to two (2) minutes regarding any item that is within the Board's subject matter jurisdiction. The Board shall limit the total time for public input on each item to 20 minutes. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. In addition, the Board may not take action on any item which is not on this agenda except as authorized by Government Code 54954.2. |
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| PROCEDURE: There are a number of exceptions to the requirement that the public business is done in public. The Legislature has articulated these exceptions because of public necessity for confidentiality or because an open disclosure would violate the privacy rights of an employee or a pupil. |
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| Doug Orr, Associate Superintendent |
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| William Young, Deputy Superintendent
Angela Herrera, Assistant Superintendent |
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| William Young, Deputy Superintendent
Angela Herrera, Assistant Superintendent |
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| Chris Evans, Superintendent |
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| Angela Herrera, Assistant Superintendent |
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| PROCEDURE: The Board of Trustees welcomes the public's participation at Board Meetings and has devoted time in the meeting for that purpose. The Board requests that you fill out a Public Comment card and turn it in to the Superintendent's Assistant. Your name will be called under the appropriate agenda item or Public Comment section of the agenda. Presentations from the public are limited to two (2) minutes regarding any item that is within the Board's subject matter jurisdiction. The Board shall limit the total time for public input on each item to 20 minutes. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. In addition, the Board may not take action on any item which is not on this agenda except as authorized by Government Code 54954.2. |
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| Angela Herrera, Assistant Superintendent - Human Resources |
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| PROCEDURE: Generally, routine items are approved by one motion without discussion. The Superintendent or Board member may request that an item be pulled from the Consent Agenda and voted on separately. |
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| Javetta Cleveland, Deputy Superintendent |
In accordance with Board Policy 3270, when equipment is unusable or is no longer needed, it may be sold, donated or disposed of in accordance with Education Code 17540-17535 or 2 CFR 200.313 as applicable. Upon recommendation of the Superintendent or designee, the Board may declare such equipment to be unusable, obsolete, or no longer needed. The items shown on the attached surplus list will be sold, recycled or disposed of per Board Policy and in compliance with Education Code. Every effort is made to reuse "extra" books, equipment and supplies prior to recommending sale or disposal through Board action. The list includes 16 relocatable portables that were damaged beyond repair in the February storm and 3 aged copier machines.
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(Sale/Disposal) Surplus List June 20, 2018
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Kristen Coates, Assistant Superintendent - School Leadership and Support
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As a result of the Williams Settlement, Education Code section 1240 requires that county offices of education visit schools in their country that ranked in deciles 1 to 3 on the 2012 Base Academic Performance Index (API) (Williams Schools). Education Code section 1240(c)(2)(G) requires the county superintendent of schools to send quarterly reports regarding the results of school site visits and reviews conducted each quarter to the governing boards of the school districts with Williams schools. The results can then be made public at a regularly scheduled and noticed meeting of each district's governing board.
A summary of the report is below: - During the third quarter of Fiscal Year 2017-18, Sacramento County Office of Education (SCOE) staff did not conduct any site reviews of instructional materials or facilities.
- The School Accountability Report Card (SARC) of each of the District's Williams schools was reviewed for accuracy as required by 1240(c)(2)(I). The information contained in the schools' SARCs was generally clear and accurate. In order to provide assistance in preparing your District's SARCs for next year, a chart (Exhibit A) is enclosed that provides detailed suggestions for further improvement of the District SARCs.
- During the third quarter ending March 31, 2018, SCOE conducted no reviews of Teacher Vacancies and Misassignments.
- The District reported no Uniform Complaint Procedure (UCP) filings in the third quarter ending March 31, 2018.
The full report is attached.
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Third Quarterly Williams Review Report 2017-18
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| Kamaljit Pannu, Assistant Superintendent - Safety and Operations |
| Paladin Private Security will provide assigned security guards to monitor all District facilities. These assigned security guards will visit our school sites multiple times during the service window of 8:00pm – 6:00am. Other services provided in the agreement include monitoring the district emergency radio channel, responding to intrusion alarm calls, and responding to daytime emergencies if needed.
The attached Security Services Agreement with Paladin Private Security is for 3 years commencing July 1, 2018 and ending June 30, 2021. The first year annual cost is $87,457.66 and will increase by 3% for years two and three. The increases represent an annual Cost of Living Adjustment. |
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Paladin Security Services Agreement
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
| The Consolidated Application is our District's statement of intent to apply for State and Federal funds for specific Categorical Programs and to adhere to laws and mandates governing the use of these funds. Our District is requesting federal funds for the following programs:
1) Title I, Part A - Basic
2) Title II, Part A - Teacher Quality
3) Title III, Part A - English Learner
4) Title III, Part A - Immigrant
The 2018-19 Consolidated application will be presented to the English Learner and Parent Advisory Committees.
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Consolidated Application 2018-19
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
Ruthie Bolton, AIM HIGH Mentoring will provide group mentoring at Natomas Middle School.
Key performance indicators include:
Increase in grade point average Increase in homework and classroom assignment completion
Improved attendance rates
Decline in suspension and expulsion rates
Decline in school behavior referrals
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Ruthie Bolton, AIM HIGH MOU 2018-19
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Kristen Coates, Assistant Superintendent - School Leadership and Support
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| Improve Your Tomorrow offers an opportunity to support targeted students at Discovery High, Natomas Gateways Middle, and Natomas High Schools with tutoring and mentoring to improve GPA, A - G completion and college going rate. This support will be provided in the key areas outlined below:
Academic Support
Cognitive Skills Development
College Preparation Initiative
Workforce Development
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Improve Your Tomorrow MOU 2018-19
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
| Through a Memorandum of Understanding, Roberts Family Development Center will provide a daily after-school program providing tutoring, parent/family engagement, educational activities, and twice-weekly student enrichment activities for 40 students at Bannon Creek School, 60 students at H. Allen Hight Elementary and 60 students at Natomas Park Elementary.
Support will be provided in the key areas outlined below:
- Increase in Reading Performance
- Improved Attendance Rate
- Decline in Behavior Referrals
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Roberts Family Development Center 2018-19
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
| First 5 Sacramento supports the need for continuing the School Readiness preschool services at the following elementary sites: American Lakes School, Jefferson School, H. Allen Hight Elementary, Natomas Park Elementary, Two Rivers Elementary, and Witter Ranch Elementary. Funding awarded for the 2018-2021 cycle is $941,417. This funding will support programs related to the development of children - prenatal to age five, empower families, and strengthen communities. We will continue to work in collaboration with community organizations, parents, and early care providers to implement a scope of activities. Highlighted activities will include: playgroups for children 0-3, transition to kindergarten, comprehensive screenings and assessments, family support and education activities. The following positions will be funded as a result of receiving this grant. All personnel costs will be covered by the grant allocation. Certificated: Assistant Superintendent -.1 FTE, (1) Director - .30 FTE (1) Early Learning Outreach Coordinator -.45, 2 Child Development Assistants 2.0 FTE, Translators, Child Care Attendants, Kindergarten Transition Camp Teachers, and Kindergarten Transition Camp Child Development Assistants. |
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First 5 Agreement No. 18/19-SR-274 2018-21
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
Natomas Unified School District is the fiscal manager for the ASES grant award at American Lakes School. Third party contractors provide programs after school until 6:00 pm, Monday through Friday, while school is in session as required in the grant.
- American Lakes School - The Center
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ASES - The Center, American Lakes
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
| United College Action Network provides support to juniors and seniors as they prepare and apply to colleges as well as prepare and apply for scholarships and financial aid. U-CAN primarily focuses on historically black colleges but will provide students with support in applying to all other colleges. U-CAN will provide college and career support services to high school students at Discovery High, Inderkum High, Leroy Greene Academy, and Natomas High. |
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U-CAN MOU 2018-19
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| Kristen Coates, Assistant Superintendent - School Leadership and Support |
Natomas Unified School District (NUSD) has received the California State Preschool Program (CSPP) contract for the continued funding application for 2018-19. As part of the execution of the contract a Board resolution is required by California Department of Education (CDE) which authorizes NUSD to enter into the contract with CDE for the purpose of providing child care and development services. The resolution will also designate personnel to sign contract documents for American Lakes, Jefferson, H. Allen Hight, Natomas Park, Two Rivers and Witter Ranch. Proposed designated personnel for signing contract documents are: Kristen Coates, Assistant Superintendent of School Leadership and Support and Vina Guzman, Director of Budget and Accounting.
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CSPP Continued Funding Application for 2018-19
Resolution No. 18-16 Authorizing the California State Preschool Program (CSPP) Contract and Signatory Authority for 2018-19
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| Javetta Cleveland, Deputy Superintendent |
| The K-8 expansion at American Lakes has necessitated additional classroom space. Four portable classrooms will be added for the 2018-19 school year. A Notice to Bidders was sent to CUPCCA and Pre-Qualified vendors. REM Construction, Inc. supplied the only bid for the sitework related to the installation of the portables, in the amount of Four Hundred Twenty-Two Thousand Seven Hundred Eighty Dollars ($422,780.00). |
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Agreement_American Lakes Ports Sitework
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Javetta Cleveland, Deputy Superintendent
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| On May 10, 2017 a contract with HCI Systems, Inc. for the installation of a video monitoring system was approved for the Discovery High School Culinary Building and the Westlake Charter School K-8 project. There were not change orders on either contract.
In order to close out the contract and contract payments, a Notice of Completion must be approved for this project. As required to begin the lien period, the Notice of Completion will be filed with the County of Sacramento post Board approval.
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NOC DHS
NOC WCS
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| Javetta Cleveland, Deputy Superintendent |
| The Leroy Greene Academy Fencing Project was bid out two times to NUSD Pre-Qualified and CUPCCA vendors. The first bid notice did not receive any proposals, the second bid notice received one proposal from Roebbelen Contracting, Inc., in the amount of One Hundred Sixty-Four Thousand Five Hundred Dollars ($164,500.00). |
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Agreement_LGA Fencing Project
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| Javetta Cleveland, Deputy Superintendent |
| The Paso Verde Interim Site Fencing Project was bid out two times to NUSD Pre-Qualified and CUPCCA vendors. The first bid notice did not receive any proposals, the second bid notice received one proposal from Roebbelen Contracting, Inc. in the amount of Two Hundred Twenty Seven Thousand Two Hundred Fifty Dollars ($227,250.00). |
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Agreement_Paso Verde Fencing
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| Javetta Cleveland, Deputy Superintendent |
| Ten portable classrooms were damaged from a hail storm during the 2018 winter. The cost of repair is greater than the value of the portables. Approved CUPCCA vendors supplied proposals with BRCO Constructors, Inc providing the lowest responsive bid in the amount of One Hundred Twenty Four Thousand Nine Hundred Dollars ($124,900.00). |
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Agreement_NHS Ports
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| Javetta Cleveland, Deputy Superintendent |
| Six portable classrooms were damaged from a hail storm during the 2018 winter. The cost of repair is greater than the value of the portables. Approved CUPCCA vendors supplied proposals with BRCO Constructors, Inc. providing the lowest responsive bid in the amount of Ninety Six Thousand Five Hundred Dollars ($96,500.00). |
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Agreement_BC Port Removal
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| Javetta Cleveland, Deputy Superintendent |
| Change Order No. 9 revised ten (10) contract items resulting in an additive change order in the amount of Four Hundred Thirty Six Thousand Seven Hundred Three Dollars and Forty Seven Cents ($436,703.47) (7.43% of the contract amount)
With the addition of Change Order No. 9, the total construction contract value is Six Million Eight Hundred Twenty Nine Thousand Three Hundred Seventy Dollars and Thirty Cents ($6,829,370.30).
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Change Order No. 9 Boldt
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| Javetta Cleveland, Deputy Superintendent |
| On December 14, 2016 a contract with The Boldt Company for the construction of a new classroom building was approved in the amount of Five Million Eight Hundred Seventy Two Thousand Dollars ($5,872,000.00). There were nine (9) change orders and the final contract value was Six Million Eight Hundred Twenty Nine Thousand Three Hundred Seventy Dollars and Thirty Cents ($6,829,370.30).
In order to close out the contract and contract payments, a Notice of Completion must be approved for this project. As required to begin the lien period, the Notice of Completion will be filed with the County of Sacramento post Board approval.
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NOC NPE
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| Javetta Cleveland, Deputy Superintendent |
| Monitoring species covered by the Natomas Basin Habitat Conservation Plan is necessary to protect certain species that inhabit the Paso Verde site. AECOM will provide the monitoring services and secure necessary permits to assist with the development of the site. AECOM has proposed to provide these services for the amount of Ninety Six Thousand Three Hundred Forty Five Dollars ($96,345.00). |
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Paso Verde Environmental Monitoring Agreement
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| Javetta Cleveland, Deputy Superintendent |
| Change Order No. 18 revised five (5) contract items resulting in an additive change order in the amount of One Hundred Eighteen Thousand Four Hundred Ninety-Five Dollars and Twenty Seven Cents ($118,495.27) (0.42% of the contract amount). With the addition of Change Order No. 18, the total construction contract value is Thirty Million Three Hundred Sixty One Thousand Four Hundred Forty-Seven Dollars and Twenty Cents ($30,361,447.20). |
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Change Order No. 18 Arntz
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| Javetta Cleveland, Deputy Superintendent |
| On May 11, 2016 a contract with Arntz Builders Inc., for the construction of the Westlake Charter School K-8 campus was approved in the amount of Twenty Eight Million Four Hundred Six Thousand Two Hundred Five Dollars ($28,406,205.00). There were nineteen (19) change orders and the final contract value was Thirty Million Three Hundred Sixty One Thousand Four Hundred Forty Seven Dollars and Twenty Cents ($30,361,447.20).
In order to close out the contract and contract payments, a Notice of Completion must be approved for this project. As required to begin the lien period, the Notice of Completion will be filed with the County of Sacramento post Board approval.
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NOC WCS
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| Doug Orr, Associate Superintendent |
| Request is pursuant to a mediated settlement agreement. |
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| PROCEDURE: Formal action is required on each item which frequently includes discussion prior to the motion. Time is given for public comments. |
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| Superintendent Recommends Approval
Joel Rabin, Assistant Superintendent - Research and Data |
As required by law, a local control and accountability plan adopted by the governing board of a school district shall be effective for a period of three years, and shall be updated on or before July 1 of each year. The next step to implementation is for the Board to adopt the 2018 LCAP. |
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2018 Local Control and Accountability Plan Annual Update
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| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| Local Educational Agencies are required to adopt a budget prior to July 1 of each year in order to authorize the expenditure of funds. The proposed budget summarizes the cost to provide necessary resources to support the Natomas Unified School District's Vision & commitments, 2018-2019 Local Control and Accountability Plan, and the Next 5 Strategic Plan. The budget is built on the best available State and local information the District has received to date (i.e. Legislature Budget Proposals, Governor's May Revision, enrollment & staffing projections, etc.). The proposed budget is only an initial blueprint for revenues and expenditures since the preparation of the proposed budget occurs before the State has enacted its budget, and before actual expenditures are known for the current year. In the event that material revisions are necessary, a revised budget will be presented no less than 45 days after the Enacted Stare Budget. The 2018-2019 Proposed Budget is attached. The Public Hearing was held at the June 6, 2018 Board meeting. |
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NUSD 2018-19 Proposed Budget
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| Superintendent Recommends Approval
Javetta Cleveland, Deputy Superintendent |
| Education Code, Governmental Accounting Standards Statement 54, and Board Policy 3100 requires the Governing Board to classify fund balances within five categories: 1-Nonspendable, 2-Restricted, 3-Committed, 4-Assigned and 5-Unassigned. The attached Resolution recommends $8,002,841 be designated as committed funds from the 2018-2019 General Fund ending balance. |
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Resolution 18-17 Commit GF Balance, 18-19 Budget Adoption
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| Superintendent Recommends Approval
William Young, Deputy Superintendent |
| The student instructional calendar was approved by the Board of Trustees at the February 28, 2018 Board Meeting. The District is currently negotiating the work calendar with the Natomas Teachers Association. The Board will be asked to approve the certificated work calendar on a monthly basis until the parties complete negotiations. |
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Workday Calendar July 2018
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| Chris Evans, Superintendent
REVISED: BP/AR 1312.3 – Uniform Complaint Procedures; AR 3230 - Federal Grant Funds; BP/AR 3551 - Food Service Operation/Cafeteria Fund; AR 3553 - Free and Reduced Price Meals; BP 4111 - Recruitment and Selection; BP/AR 4119.11 - Sexual Harassment; AR 4161.1 - Personal Illness/Injury Leave; AR 4161.8 - Family Care and Medical Leave; AR 4261.1 - Personal Illness/Injury Leave; BP/AR 5022 - Student and Family Privacy Rights; BP/E 5145.6 -Parental Notifications; BP 6162.5 - Student Assessment; BP/AR 6171 - Title I programs
NEW: AR 3514.2 - Integrated Pest Management |
New AR
Revised BP/ARs
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Published: June 15, 2018, 4:19 PM
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